Terms & Conditions

1. Definitions

For the purposes of these Terms, the following definitions apply:

• “Edacify”, “we”, “our”, “us”: refers to the entity providing the Platform, located in Ahmedabad, Gujarat, India.
• “Platform”: the Edacify cloud-based education management software, websites, APIs, mobile interfaces, and related services.
• “Institution”: a school, coaching institute, playgroup, or similar educational organization that registers for and uses the Platform.
• “User”: any individual who accesses the Platform, including administrators, teachers, students, and parents/guardians.
• “Subscription”: a paid plan that grants the Institution access to the Platform for a defined billing period.
• “Content”: any data, text, files, documents, images, or other material uploaded to or generated through the Platform.

2. Acceptance of Terms

By registering for, accessing, or using the Edacify platform (“Platform”), you (“Institution” or “User”) agree to be bound by these Terms & Conditions (“Terms”). If you do not agree to these Terms, you must not use the Platform. These Terms apply to all users including administrators, teachers, and students.

3. Description of Service

Edacify is a cloud-based education management platform that provides tools for attendance tracking, exam management, AI-powered quiz generation, performance analytics, student feedback, and notifications. The Platform is available via web browser and is designed for schools, coaching institutes, and playgroups in India.

4. Account Registration

• The institution administrator is responsible for registering the institution and managing all user accounts (teachers and students) within the Platform.
• You agree to provide accurate, complete, and up-to-date information during registration.
• You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account.
• You must notify us immediately at support@edacify.com if you suspect unauthorized access to your account.

5. Free Trial

New institutions are eligible for a 21-day free trial with full access to the Platform. No credit card or advance payment is required to start a trial. At the end of the trial period, access will be suspended unless a paid plan is activated. Trial data is preserved for 30 days after trial expiry before being permanently deleted.

6. Subscription and Billing

• Paid plans are offered on a per-student, per-month basis. Pricing is confirmed at the time of plan activation and is subject to change with 30 days' prior notice.
• All payments are processed in Indian Rupees (INR) and are subject to applicable taxes including GST.
• Subscriptions are billed in advance. Failure to make timely payment may result in suspension of Platform access.
• Refunds are not provided for partial months or unused portions of a billing period, except as required by applicable law.
• Enterprise pricing and payment terms are agreed separately in writing.

7. Acceptable Use

You agree not to use the Platform to:

• Upload, transmit, or store any unlawful, harmful, or offensive content.
• Violate any applicable law or regulation, including the Information Technology Act, 2000 and rules thereunder.
• Attempt to gain unauthorized access to any part of the Platform or another institution's data.
• Use the Platform to send unsolicited messages or spam.
• Reverse engineer, decompile, or attempt to extract the source code of the Platform.
• Resell, sublicense, or otherwise commercialize access to the Platform without our written consent.

8. Data Ownership

You retain full ownership of all data you upload or generate through the Platform, including student records, attendance data, exam marks, and academic reports. By using the Platform, you grant Edacify a limited license to process this data solely for the purpose of providing the service. We do not claim ownership of your institution's data and will not use it for any purpose beyond operating the Platform.

9. Intellectual Property

All intellectual property in the Platform — including its design, software, features, and content created by Edacify — is owned by us or our licensors. Nothing in these Terms transfers any intellectual property rights to you. You may not copy, reproduce, or distribute any part of the Platform without our prior written consent.

10. Availability and Uptime

We strive to maintain high availability of the Platform but do not guarantee uninterrupted or error-free access. Scheduled maintenance will be communicated in advance where possible. Edacify is not liable for any loss or inconvenience caused by temporary unavailability of the Platform.

11. Disclaimer of Warranties

The Platform is provided on an “as is” and “as available” basis. To the fullest extent permitted by applicable law, Edacify disclaims all warranties, express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, non-infringement, accuracy, and uninterrupted operation. We make no warranty that the Platform will meet your requirements, be error-free, or be free of harmful components.

12. Limitation of Liability

To the maximum extent permitted by applicable law, Edacify shall not be liable for any indirect, incidental, special, or consequential damages arising out of your use of or inability to use the Platform. Our total liability for any claim arising out of these Terms shall not exceed the amount paid by your institution in the 3 months preceding the claim.

13. Indemnification

You agree to indemnify, defend, and hold harmless Edacify, its directors, officers, employees, and affiliates from any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) your violation of these Terms; (b) your misuse of the Platform; (c) your infringement of any intellectual property or other right of any third party; or (d) any content you upload to the Platform.

14. Force Majeure

Edacify shall not be liable for any failure or delay in performance under these Terms due to events beyond our reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, riots, pandemics, governmental actions, internet or telecommunications failures, power outages, or failures of third-party service providers.

15. Termination

Either party may terminate the subscription at any time. Upon termination, your access to the Platform will be deactivated. Your data will be retained for 90 days after termination, during which you may request an export. After 90 days, all data is permanently deleted. We reserve the right to suspend or terminate accounts that violate these Terms without prior notice.

16. Survival

The provisions of these Terms relating to Data Ownership, Intellectual Property, Disclaimer of Warranties, Limitation of Liability, Indemnification, Governing Law, and any other provisions which by their nature should survive termination, shall survive any termination or expiration of these Terms.

17. Governing Law and Disputes

These Terms are governed by the laws of India. Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts of Ahmedabad, Gujarat, India. We encourage you to contact us first at inquiry@edacify.com to resolve any dispute informally before initiating legal proceedings.

18. Assignment

You may not assign or transfer these Terms or any of your rights or obligations hereunder, in whole or in part, without our prior written consent. Edacify may assign these Terms without your consent in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets. Any attempted assignment in violation of this clause is void.

19. Severability

If any provision of these Terms is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, that provision shall be modified to the minimum extent necessary to make it enforceable, or if not possible, shall be severed from these Terms. The remaining provisions shall continue in full force and effect.

20. Entire Agreement

These Terms, together with our Privacy Policy and any order form or written agreement signed between Edacify and your institution, constitute the entire agreement between the parties with respect to the Platform and supersede all prior or contemporaneous communications, proposals, and agreements, whether oral or written.

21. Notices

Any notice required to be given under these Terms shall be in writing and delivered (a) by us to you via email at the address registered with your institution's account or via in-platform notification; and (b) by you to us via email at inquiry@edacify.com. Notices are deemed received on the date of delivery or 24 hours after sending, whichever is earlier.

22. Changes to These Terms

We may revise these Terms from time to time. We will notify institution administrators of material changes via email or in-platform notice at least 14 days before the changes take effect. Continued use of the Platform after the effective date constitutes acceptance of the revised Terms.

23. Grievance Officer

In compliance with the Information Technology Act, 2000 and the Information Technology (Intermediary Guidelines and Digital Media Ethics Code) Rules, 2021, the contact details of our Grievance Officer are:

24. Contact Us

For any questions about these Terms, please contact us: